E. Coordinator Job Descriptions

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Shared Responsibilities

  1. All coordinators must decide on a discretionary budget for each coordinator (compensated and uncompensated) to be approved at council by the end of week 2.  If the house votes against these discretionary budgets, the coordinators will proceed without discretionary budgets.
  2. All coordinators must make reasonable effort to uphold the decisions of council, if the decisions comply with Cloyne or BSC policy and all relevant state or federal laws.
  3. Coordinators should work together as a team.  The general well-being of the house is their shared responsibility.
    1. It is recommended that the coordinator team be divided into Community and Operations teams
    2. Operations includes (but is not limited to) habitability, physical accessibility, emergency response and preparedness, and safety. Operations coordinators include House, Maintenance, Kitchen, Food, Workshift, and Waste Reduction. 
    3. Community includes (but is not limited to) anti-oppression, inclusion, community-building, and empowerment; this often gets manifested as events, workshops, house dialogues, and proposals that help improve the house climate. Community coordinators include Community/Theme, Food, Health, Social, and Academic Coord. 
    4. Community and Operations teams meet at different times in the same week, and occasionally all coordinators meet as a full coord team.
    5. Other coordinators are encouraged to join and collaborate!
    6. All Coordinators are expected to attend all Coordinator Meetings, according to their job descriptions.

Attendance and Accountability

  1. Being absent for more than four weeks cumulatively during a Fall or Spring contract period or more than three weeks cumulatively during the Summer qualifies a compensated coordinator for immediate recall by the house, unless the absences are specifically approved by council beforehand.  The president should keep track of absences and notify the house as soon as possible when a coordinator has reached the level for immediate recall.
    1. An immediate recall requires only a simple majority vote by council and bypasses all normal recall procedures.
  2. If a compensated coordinator is to be absent for more than three days consecutively, they must appoint a replacement or replacements to fulfill all of their duties and notify the house of this replacement by the time they begin their absence.

Coordinator Accountability – Removal of Coordinator

  1. Statement of intent: The purpose of this bylaw is to increase accountability of coordinators. These steps should be used in reference to the coordinator’s ability to perform their duties; personal grievances or malice may not influence any decision-making.
  2. Coordinators are expected to perform the duties outlined in the bylaws and assigned to them by Central Office, House Presidents, & Cloyne Facilities Coordinator.
  3. Grievances against coordinators who are not fulfilling their duties appropriately should be expressed via VOC’s or be communicated to the House President & Facilities Coordinator.
  4. The Facilities Coordinator & or House Presidents may issue warnings to coordinators who are not satisfactorily performing their duties.
    1. The first warning will be a verbal warning.
    2. The second warning will be a written warning.
      • Following the second warning, the coordinator in question must write a specific plan, including a timeline, outlining how they will improve their performance.
      • The coordinator in question must schedule a meeting with the Facilities Coordinator and/or House Presidents to review the plan.
      • If the meeting (including presentation of the plan) is not held with the Facilities coordinator and/or House Presidents within one (1) week from the time of the second warning, skip to point 3.
    3. If after two warnings in the same semester performance has not improved, the Facilities Coordinator and House Presidents can decide together to remove the coordinator from their position. The Facilities Coordinator will work with House Presidents to appoint a replacement when appropriate. The House Presidents must then hold elections to fill the position.
    4. If the House President is under review for removal, the Facilities Coordinator will instead consult with the House Coordinator at all points in the process.
  5. The house may vote at council to issue a formal warning, which initiates part 4(2). A simple majority is required to pass a formal warning. If section 4(2) has already been initiated and a week has passed since the meeting between the coordinator and House Presidents/Facilities Coordinator, then the house may vote by a supermajority to remove the coordinator from their position, effective the date of council. Before a member adds the warning or removal discussion to the council agenda, they must check with the House Presidents and Facilities Coordinator to verify if any of the above steps have already been initiated.
  6. The coordinator in question has the right to appeal the decision of removal within 10 days, at council. A simple majority is required to overturn the removal.

Coordinator Drop-Outs

  1. If a coordinator cancels their contract, drops out of a position, or otherwise is unavailable to perform the duties of their position for a time that appears to extend at least two weeks into the future, the following procedure will be followed:
    1. If there are enough remaining coordinators in the position to satisfy the requirements specified by the Cloyne bylaws, the remaining coordinators will decide if they want to elect the spot vacated by the coordinator at the next coordinator meeting.  If they want the spot filled, a nomination sheet will be posted within 48 hours, and an online vote will be opened 5-7 days after the nomination sheet has been posted to fill the position. This special election will be posted online in a place accessible to all members, and members will be explicitly reminded to vote via email.  This special election will have a quorum requirement of ⅓ of room-and-board house members, and will be open for one week.
    2. If there are not enough remaining coordinators in the position, and the position is mandated to be filled by Central, the President(s) will fill the position via a special election as outlined in (a).
    3. If there are not enough remaining coordinators in the position, and the position is not mandated to be filled by Central, a mandatory vote will occur at next council as to whether the house wants to fill the position.  If a simple majority of council wants to fill the position, the President(s) will fill the position via a special election as outlined in (a). If not, the position will remain vacant until the next term.

Assistants

  1. Any position which assists a coordinator in performing their prescribed duties must be approved by council, unless the position is already prescribed in the bylaws.

Compensation for Coordinators

  1. Each compensated coordinator sharing a single position fully satisfies the weekly workshift requirement and split rent compensation.
    1. The way the compensation is split should be decided amongst the coordinators sharing the position
      1. If the coordinators in question disagree about how much compensation each of them should receive, house council may decide how the compensation is split by a ⅔ majority vote.
    2. If no specific compensation split is designated, they will receive an equal amount of rent compensation.  They will also receive an equal amount of rent compensation if neither they nor council comes to an agreement about how much each coordinator should receive
  2. Each uncompensated coordinator sharing a single position gets a number of workshift hours per week equal to the amount of workshift compensation allotted to the position divided by the number of people in the position.

Holding Multiple Compensated Positions

  1. No member may receive more than 100% rent compensation through house-level management positions per semester.

Coordinator compensations and responsibilities may differ between their respective semester term and summer term roles.

Compensated Coordinators

House Coordinator

The House Coordinator is responsible for ensuring the smooth operation of Cloyne Court, enforcing house and central level policies, and addressing issues as they arise throughout the term. House Coordinators are additionally responsible for representing Cloyne internally and externally, overseeing house finances in conjunction with the Facilities Coordinator, orienting new members to house policies, ensuring smooth semester transitions, and mediating member conflicts. This position must be held by only one member.

Compensation:

  1. Fall – 7.82% of payroll, fully satisfies the weekly  workshift requirement.
  2. Spring – 7.82% of payroll, fully satisfies the weekly workshift requirement. 
  3. Summer – 8.64% of payroll, fully satisfies the weekly workshift requirement. 
  4.  

Duties:

  1. Assist with move-ins and start-of-semester duties including greeting new members, issuing keys, reporting no-shows, and conducting new member orientations.
  2. Create emergency contact lists and house emergency plans
  3. Work with maintenance and workshift coordinators to assure the house’s habitability and to complete room condition reports.
  4. Order furniture in accordance with the BSC’s contractual obligations to members.
  5. Regularly report to council about issues that affect the house.
  6. In conjunction with the President and community coordinator, mediate conflicts between house members.
  7. Facilitate communication between members of the house management team.
  8. Communicate with Central Office and report incidents as required by policy.
  9. Maintain positive communication with neighbors, city officials, and others as needed.
  10. Assist members with room lock-outs.
  11. Assure that the house archives are updated with each coordinator’s exit document and other relevant information every semester, and institute fines for coordinators who do not fill them out as pursuant to house policy.
  12. Organizes the selling of parking at least 3 times per semester/summer
  13. Assists Facilities Coordinator with on-call duty rotation 2 days a month.

Community Coordinator

The Community Coordinator is responsible for some operational duties similar to the house coordinator, but is additionally more focused on community building around the substance free theme. This position requires initiative and focus around the house’s theme programming, and the Community Coordinator will oversee other Cloyne house-level coordinators who are responsible for inclusive culture and theme success. Although all members of Cloyne are expected to enforce substance-free policies, the Community Coordinator is particularly responsible for enforcement and mediation of member conflict. This position must be held by only one member.

Compensation:

  1. Fall – 7.82% of payroll, fully satisfies the weekly workshift requirement. 
  2. Spring – 7.82% of payroll,fully satisfies the weekly workshift requirement.
  3. Summer – 8.64% of payroll, fully satisfies the weekly workshift requirement.

Duties:

  1. Oversee the Academic Theme Coordinator, Social Manager, and the Librarian to insure successful programming that fits with the substance-free academic theme.
  2. Work with the House Coordinator and Facilities Coordinator to enforce community agreements and BSC policies regarding the substance-free theme.
  3. Assist the house coordinator with move-ins and start-of-semester duties including greeting new members, issuing keys, reporting no-shows, and conducting new member orientations.
  4. Hold or organize an anti-oppression workshop by Week 4 and require all members to attend.
  5. Regularly report to council about theme and policy issues that affect the house.
  6. In conjunction with the President and House Coordinator, mediate conflicts between house members.
  7. Facilitate communication between members of the house management team.
  8. Communicate with Central Office and report incidents as required by policy.
  9. Maintain positive communication with neighbors, city officials, and others as needed.
  10. Assist members with room lock-outs.
  11. Maintains the contents of the house online services in conjunction with the House Historian.
  12. Support and oversee the facilitators of the discussion groups.

House President

The House President is responsible for fostering a cooperative environment within their house. They oversee all coordinators, as well as coordinate and preside at all house meetings, elections, and votes of confidence. They provide conflict resolution and work to establish a safe space environment.

Compensation:

  1. Fall – 13.02% of payroll, fully satisfies the weekly workshift requirement. 
  2. Spring – 13.02% of payroll, fully satisfies the weekly workshift requirement.
  3. Summer – 14.4% of payroll, fully satisfies the weekly workshift requirement. 

Duties:

  1. Maintain and enforce house by-laws, keeping an updated version on-hand for the house membership.
  2. Schedule, publicize and preside at all council meetings, coordinator meetings, and elections.
  3. In conjunction with relevant house coordinators and outside resources, ensure that all required workshops are held and that all house members attend.
  4. Serve as the official representative of the house at all functions, including neighborhood dialogs; however, they shall not commit the house to any action or enunciate any policy not approved by the house membership or in contradiction with BSC policy.
  5. Make and post an agenda 48 hours in advance of each house council.
  6. Conduct mid-semester evaluations of all coordinators and end of semester VOC’s, ensuring adequate follow-up with coordinators who are in violation of duties.
  7. Assist members with room lock-outs
  8. Supervises the Secretary in the completion and timely posting of the minutes.

Workshift Coordinators 

The Workshift Coordinators are responsible for maintaining the general cleanliness and efficient functioning of the unit, and in conjunction with the Kitchen and Maintenance Coordinators , maintains the overall habitability of the unit.  There must be at least two workshift coordinators, and they must run as a team.

Compensation:

  1. Fall – 15.64% of payroll, fully satisfies the weekly workshift requirement.
  2. Spring – 15.64% of payroll, fully satisfies the weekly workshift requirement.
  3. Summer – 17.28% of payroll, fully satisfies the weekly workshift requirement.

Duties:

  1. Enforce the BSC Workshift Policy (Policy Directory, III.A.5)
  2. Assign:
    1. Temporary workshifts at the beginning and end of the semester, as well as during break periods such as Thanksgiving and spring break
    2. Permanent workshifts
    3. Other workshifts as deemed necessary
  3. Ensure that workshifts are done promptly and thoroughly, fining members if necessary.
  4. Maintain an accurate workshift record for each member and update this record weekly.
  5. Enforce a consistent procedure for signing-off, circling out, or otherwise adjusting workshifts.
  6. Set fine dates at the discretion of house bylaws and house council and remind members of upcoming fine dates two weeks in advance.
  7. Begin termination proceedings in accordance with the Workshift Termination Policy. (Policy Directory, III.A.3.5.E.iii)

Kitchen Coordinators

This position must be held by 2 members. The Kitchen Coordinators shall maintain city health standards in cooking, eating, cleaning, and storage areas. The Kitchen Coordinators must post signs and inform members of city health standards and methods of maintaining them.

Compensation:

  1. Fall – 15.64% of payroll, fully satisfies the weekly workshift requirement.
  2. Spring – 15.64% of payroll, fully satisfies the weekly workshift requirement.
  3. Summer – 17.28% of payroll, fully satisfies the weekly workshift requirement.

Duties:

  1. Make great attempts to pass all kitchen inspections from the BSC or the City of Berkeley along with the workshift coordinator
  2. Read all kitchen and health inspection reports and correct violations promptly.
  3. Ensure that enough utensils and flatware are available to serve all members.
  4. Ensure that the house has enough cleaning and sanitation supplies.
  5. Responsible for directly overseeing 3 Intensive Kitchen Cleans per week.
  6. Coordinate with the Food Coordinator(s) to insure that food is readily accessible and conforms with safety standards.

Food Coordinators

The Food Coordinator position may be filled by one person, but it is strongly encouraged that two people fill the position as a team. The Food Coordinators are primarily responsible for ensuring that enough food is available for all members, and that food storage areas remain habitable, and the food is safe and accessible.

Compensation:

  1. Fall – 15.64% of payroll, fully satisfies the weekly workshift requirement.
  2. Spring – 15.64% of payroll, fully satisfies the weekly workshift requirement.
  3. Summer (if needed and/or filled)- fully satisfies the weekly workshift requirement.

Duties:

  1. Ensure that enough food is available for all members to eat 19 meals per week.
  2. Conduct a food survey and supply the house with requested types of food (within reason, paying heed to budgetary constraints).
  3. Maintain communication with Central Food Services
  4. Maintain communication with members about food waste
  5. Attend required trainings, including Food Certification Trainings
  6. Discuss food decision-making practices at house meeting or invite the Assistant CFS Supervisor to discuss food decisions at a house meeting
  7. Oversee all actions of the kitchen including menu planning, cooking techniques, and food quality control.
    1. The food coordinator is responsible of creating and appointing cook crews and other cooking-related workshift.
  8. Host at least one food politics discussion/event per semester by the end of week 9.
  9. Coordinate with the Kitchen Coordinators to ensure that food is readily accessible and conforms with safety standards.
  10. Present a revised house-level boarding contract to be approved by council by the end of week 3 every semester if council approves house level boarding by majority vote by the end of week 1.

Maintenance Coordinators

Maintenance Coordinators must run in a team of at least two people.  Maintenance Coordinators are responsible for maintaining Cloyne in habitable condition. They may appoint and oversee a maintenance crew.  Also, in conjunction with the Facilities Coordinators, allocate Habitability Improvement (HI) hours. The Maintenance Coordinator(s) will coordinate with Central Maintenance, outside contractors hired by Central, and other coordinators and officials as necessary in the process of maintaining the house.

Compensation:

  1. Fall – 15.64% of payroll, fully satisfies the weekly workshift requirement.
  2. Spring – 15.64% of payroll, fully satisfies the weekly workshift requirement.
  3. Summer – 17.28% of payroll, fully satisfies the weekly workshift requirement.

Duties:

  1. In conjunction with their maintenance crew, perform preventative maintenance, inspections and repairs.
  2. Coordinate with Central Maintenance in requesting projects beyond the scope of the house maintenance crew, and assist Central Maintenance as necessary in their projects on the property.
  3. Be present during the second habitability inspection of the term.
  4. In conjunction with other house coordinators, prepare and submit any BAPs requests first to the house council and then to Central Maintenance if approved.
  5. Ensure that the house possesses a functioning system for receiving, coordinating and addressing maintenance requests.
  6. Inform house membership of the maintenance request system and maintenance policies at the beginning of the contract term.
  7. Inform house membership of any maintenance projects that impact availability of house resources.
  8. Be familiar with the central-level maintenance policies, habitability policies, and BAPS policies as in the Manager Resources and Section V of the Policy Directory.
  9. Coordinate with the Workshift Coordinator to determine the number of hours to be assigned to maintenance crew and who will work on the crew.
  10. In conjunction with the Facilities Coordinator, the Maintenance Coordinators are in charge of assigning house improvement hours.

Waste Reduction Coordinators (WRMs)

This position must be held by 2 members. The WRMs are responsible for minimizing the house’s waste, making sure waste is allocated correctly, and informing house members on waste reducing practices.  They can appoint and oversee a WRM crew to which they can allocate 10 hours of workshift credit. Waste includes landfill-destined items, recyclables, compostable items (city and garden), energy, water, reusable materials and electronic waste (e-waste).

Compensation:

  1. Fall – 5.21% of payroll, fully satisfies the weekly workshift requirement.
  2. Spring – 5.21% of payroll, fully satisfies the weekly workshift requirement.
  3. Summer – 5.76% of payroll and fully satisfies the weekly workshift requirement.

Duties:

  1. Conduct an initial inventory of current house waste containers and replace as necessary: recycling bins (blue 1 & 2 bins), compost bins, trash receptacles.
  2. Educate house members about in-house recycling, compost, and trash services, encourage waste reduction behavior through move-in orientation, presentations at council, flyers, posters, etc., as well as general principles of recycling and reuse for daily application.
  3. Attend all WRM meetings and workshops as required by central level Recycling Coordinator. If unable to attend, another house member may substitute. Failure to send a house representative will result in house fines.
  4. Operate the house compost system to reduce city compost service, ensure Cloyne’s soil is rich in humus, and deny rodents access to trash and compost.
  5. WRM’s have complete responsibility for taking out waste (not a workshift position).
  6. Maintain the cleanliness and functionality of Le Petite Free Shoppe.
  7. Feature weekly info sheets with tips, recommendations and/or facts regarding waste reduction in each restroom.
  8. Maintain levels and cleanliness of all recycle and compost bins in the house, with the exception of residential bathroom bins, which will be the responsibility of the bathroom cleaning shift.
  9. Manage electronic and special waste areas and coordinate pick-ups with central level Recycling Coordinator when necessary.
  10. Outfit clear and understandable signs on or near all waste receptacles in order to ensure correct disposal of waste. These must be maintain legibility for the duration of the semester.
  11. Conduct one house level or central level waste-reduction/conservation project.
  12. Create and maintain exit documents, noting past, current and future problems, successes, etc., in order to facilitate a smooth transition with the subsequent WRM.

Network Coordinator

The network coordinator acts as a steward of Cloyne’s digital resources,  is responsible for ensuring the successful operation of the house’s internet (both ethernet and wi-fi), and coordinating with the hardware and software coordinators to ensure the function of Cloyne’s servers.  They are also responsible for educating others about projects and issues regarding Cloyne’s computers and networks.

Compensation:

  1. Fall and Spring – 3.91% of payroll. Fully satisfies the weekly workshift requirement.
  2. Summer – 4.32% of payroll. Fully satisfies the weekly workshift requirement.
  3.  

Duties:

  1. Attend trainings and central-level meetings as required by the BSC.
  2. Restore disrupted Internet function in a timely fashion.
  3. Educate the house on proper use of the network and web services.
  4. Furnish timely, helpful responses to feedback about the speed and functionality of the house internet, web services, and computers.
  5. Act as administrator for the Cloyne GitHub, including updating the issue tracker
  6. Facilitate a smooth transition with the subsequent Network Coordinator by improving documentation, education, and training a crew that can sustain the digital infrastructure for future generations of clones
  7. Give regular updates at council, and through electronic means as deemed necessary.
  8. Work with the hardware coordinator to ensure the house internet is fast and reliable.
  9. Work with the software coordinator to ensure the house online services are kept in working order.
  10. Work with the hardware, software, and workshift coordinators to assemble and train a network crew to assist with these duties
  11. Act as a responsible steward of Cloyne’s network infrastructure, using admin powers in a way that is transparent, cooperative, and respectful of members’ privacy and autonomy at all times.

Board of Directors Representative(s)

The Board of Directors of the BSC is comprised of members elected by their unit and is responsible for overseeing the running of the BSC, the selection of Central Level Management, and the setting of all administrative, personnel, and operating policies. The Board has ultimate authority over all aspects of the BSC. Directors are legally bound to act in the best interest of the BSC as a whole, not those of their units.

Board Directors are responsible for communicating to Cloyne the actions of the Board and its committees, seeking member input in decision-making, and serving as a general liaison between Cloyne and the central level of the BSC.

Compensation:

  1. Fall and Spring – fully satisfies the weekly workshift requirement.5 hours workshift credit per week. May be compensated at the workshift rate (for details, refer to I.A.1. Board of Directors (BOD) Member Job Description – BSC Policy)
  2. Summer – Dependent on holding a summer contract. If not on SumCom, and a Summer Contract holder, then they may get up to 1hr of workshift/week. If on SumCom, they may receive 4hrs/week. For more information, see: I.B. Committees – BSC Policy

Duties:

  1. Attend all meetings of the Board of Directors (or ensure a temporary alternate attends if elected Board Director is unable to do so).
  2. Attend all meetings of at least one standing committee of the Board of Directors.
  3. Attend Board training and/or goal-setting meetings at the beginning of each semester along with any additional meetings the BSC President may call.
  4. Read and become familiar with key documents including the BSC Articles of Incorporation, By-Laws, Policy Directory, Procedure Policy, Personnel Code, and Administrative Code along with Board policies.
  5. Attend Council and report to Cloyne the proceedings of Board and its committees.
  6. Actively seek out member input on policies that affect the membership.
  7. Disseminate relevant documents (such as Board Packs and Board meeting minutes) to Cloyne.
  8. Supply residents of Cloyne appearing and presenting before the Board of Directors with any and all information necessary to present their case.
  9. Serve for fall and spring if living at Cloyne during the academic year; serve for all of summer if living at Cloyne during the summer.

Garden Manager

Garden Manager will oversee all landscape and indoor gardening activities. They can appoint and oversee a Garden crew to which they can allocate 5 hours of workshift credit.

Compensation:

  1. Fall and Spring- 3.91% of payroll fully satisfies the weekly workshift requirement.
  2. Summer- 4.32% of payroll  fully satisfies the weekly workshift requirement.

Duties:

  1. Implement water schedule for all water-needing vegetation while practicing water conservation.
  2. Facilitate a garden compost system (coordinate with Waste Reduction Coordinator and Kitchen Coordinator).
  3. Practice season and climate appropriate planting.
  4. Conduct one garden or landscaping project during the semester.

Winter Break Coordinator

See section III.A.3. Of the BSC’s Policy Wiki for duties. As of Spring 2020, compensation is approved on an annual basis.

Uncompensated Coordinators

Hardware Coordinator

The hardware coordinator bears primary responsibility for the hardware used by Cloyne’s digital infrastructure. They maintain and teach people how to use electronics owned by the house including printers, A/V equipment and computers. They also work closely with the Network and Software coordinators to ensure that hardware is functional and up-to-date. 

Compensation:

  1. Fall and Spring —fully satisfies the weekly workshift requirement.
  2. Summer — fully satisfies the weekly workshift requirement.

Duties:

  1. Maintain, help people use and/or understand, keep an inventory of, and improve common: Printers, A/V equipment, Computers, and General electronics.
  2. Keep the house computer system and network hardware up to date with BSC standards by proposing appropriate purchases at council and applying for BSCIT grant money.
  3. Keep the electronic spaces clean and relatively free of clutter.
  4. Ensure that all events which require the projector, A/V equipment or other common electronics have someone who is trained in their usage present.
  5. Work with the hardware, software, and workshift coordinators to assemble and train a network crew to assist with these duties
  6. Act as a responsible steward of Cloyne’s computers and their data, using admin powers in a way that is transparent and cooperative at all times.

Software Coordinator

The software coordinator is primarily responsible for Cloyne’s servers. They maintain and update the software that runs Cloyne’s web services, including the blog, mailing lists, chat server, and file server. They work closely with the network and hardware coordinators to ensure that these resources are accessible to the house at large, both in use and development.

Compensation:

  1. Fall and Spring – 5 hours workshift credit per week
  2. Summer – 3 hours workshift credit per week

Duties:

  1. Maintain house servers and house online services
  2. Keep the house computer system and network software up to date by applying security upgrades in a timely fashion
  3. Act as a responsible steward of Cloyne’s servers and their data, using admin powers in a way that is transparent and cooperative at all times.
  4. Work with the hardware, software, and workshift coordinators to assemble and train a network crew to assist with these duties
  5. Take an active role in educating and developing training materials for interested members of all experience levels, in a way that actively works to counteract structural inequalities

Academic Theme Coordinator

The Academic Theme Coordinator is an elected position responsible for organizing academic-themed programs. The Academic Theme Coordinator will report to the Community Coordinator.

Compensation:

  1. Fall and Spring – fully satisfies the weekly workshift requirement.
  2. Summer – fully satisfies the weekly workshift requirement.

Duties:

  1. Organize study night events.
  2. Create outreach materials to publicize academic events within Cloyne, the BSC, and the UC Berkeley campus.
  3. Organize outings to talks, lectures, readings, etc.
  4. Publicize opportunities for academic advancement, such as writing contests, poetry contests/open mics, math or science competitions, opportunities for research, etc.
  5. Supply the vending machine with blue books, pencils, erasers, note-cards, post-its, toothpaste, soap, and other supplies.
  6. Organize weekly Cloyne talks where house residents give small talks on subjects of interest.
  7. Serve as an academic resources point-person for the house by researching and compiling an academic resources guide with a summary of UC Berkeley student resources, such as the Student Learning Center, room reservation rules, LEAD Center resources, on campus tutoring, Open Computing Facility, etc.
  8. Academic Theme Coordinator will solicit security assistance for larger academic events.

Social Coordinator

The social coordinator will organize and publicize social events for the house.

Compensation:

  1. Fall and Spring – fully satisfies the weekly workshift requirement.
  2. Summer – fully satisfies the weekly workshift requirement.

Duties:

  1. Social Coordinator plans events including but not limited to: field trip outings, board games, assassins, weekly house games like dodgeball, four-square, and basketball.
  2. If the social coordinator wishes to collect social fees, they must pass the social fee at Council each semester. Use of the collected social fees with be determined by the social manager.
  3. They will make and carry out plans for all inter-house social events.
  4. The Social Coordinator will internally (within Cloyne) publicize social events.

Secretary

The Secretary will report to the House President.

Compensation:

  1. Fall and Spring – fully satisfies the weekly workshift requirement
  2. Summer – fully satisfies the weekly workshift requirement

Duties:

  1. Attend all Councils and take accurate meeting minutes.
  2. Disseminate minutes within 48 hours of the previous Council via email and postings on the house website.
  3. Respond promptly to member inquiries regarding House records.
  4. Organize, archive, and maintain the House Archive for all time periods, including Council minutes, ballot results, and VOC results.

Mail Coordinator

The mail coordinator is responsible for organizing and distributing mail.

Compensation:

  1. Fall and Spring – fully satisfies the weekly workshift requirement.
  2. Summer – fully satisfies the weekly workshift requirement.

Duties:

  1. Must sort mail daily.
  2. Must keep a list of packages posted visibly.
  3. Must designate office hours when members can pick up their packages from the mail room.

Health Worker

The Health Worker is responsible for providing some basic health services to the house.

Compensation:

  1. Fall and Spring – fully satisfies the weekly workshift requirement.
  2. Summer – fully satisfies the weekly workshift requirement.

Duties:

  1. Provide a well-stocked medicine cabinet that is open and accessible to the entire house. At a minimum should include everything for basic first aid (bandages, gauze, etc) as well as condoms & lubricant.
  2. Attend BSC trainings for first aid, CPR, medical self–care, peer counseling, and health education.
  3. Attend health worker meetings and alert the health worker coordinator and/or educator about specific needs or concerns of your house.
  4. Produce and post at least 1 original health tip per month.

House Historian

The House Historian is responsible for documenting house activities and organizing them into meaningful formats for posterity. The House Historian will report to the Community Coordinator.

Compensation:

  1. Fall and Spring – 2 hours workshift credit per week.
  2. Summer – 2 hours workshift credit per week.

Duties:

  1. The House Historian will maintain a mural archive on the Cloyne server with dates murals were painted/other relevant mural information.
  2. Must make photo board by week 3 and update during second six-week session of summer.
  3. The House Historian will take photographs of events and maintain organized photo albums with relevant identifying information on the Cloyne servers, and a physical version at the Historian’s discretion.
  4. The House Historian will seek members’ consent before photographing, recording, or otherwise documenting names or images in historical documents.
  5. The House Historian will additionally compile a Cloyne History document for the House Website noting their semester of tenure’s relevant happenings.
  6. Maintain the contents of the house online services in conjunction with the Community Manager.

Librarian [OBSOLETE]

The librarian will report to the Community Coordinator. The Librarian is responsible for the overall excellence and cleanliness of the library area.

Compensation:

  1. Fall and Spring – 2 hours workshift credit per week.
  2. Summer – Librarian can be assigned as a workshift position if deemed necessary.

Duties:

  1. Maintain the House Library by keeping house books organized and accounted for.
  2. Maintain cleanliness of the library area, and maintain its ADA accessibility.
  3. Will acquire books and readers for the House Library as deemed appropriate and as they become available- particularly at the end of term.
  4. Oversee member Habitability Improvement projects in the library.

Dungeon Master

The Dungeon Master oversees the MakerSpace (or HackerSpace), gym, music room, and dark room.  They oversee these spaces, keeping everything organized, habitable, and keeping members knowledgeable about available resources in the basement.

Compensation:

  1. Fall and Spring – fully satisfies the weekly workshift requirement
  2. Summer – fully satisfies the weekly workshift requirement
  3.  

Duties:

  1. Meet with the WRMs and Maintenance Coordinators about the allocation of the spaces at the beginning of the semester.
  2. Teach people how to use equipment in the spaces safely.
  3. Help with general upkeep, and be a contact person.
  4. Organize workshops (with help of a community coordinator).
  5. Manage access to the spaces with spreadsheets (keys to music room and dark room). Keep track of date of key check out and return, as well as reason for getting a key (eg. storing an instrument).
  6. Oversee a Basement crew that helps with tasks such as the following:

Gym- Weekly wipe down of equipment, re-racking of weights, and removal of any items from the black and yellow caution lines. Take out trash and dishes, and re-fill hand sanitizer dispensers as needed.

Music room- Weekly wrap-up of cables (to be hung on back wall), and removal of dishes and trash.

Dark room- TBD by Fall 2017 Coordinator.

Makerspace- TBD by Fall 2017 Coordinator.

Cloyne Task Force Project Coordinator

Cloyne’s Project Coordinators are responsible for working with others to help primarily either make Cloyne more inclusive, ensure Cloyne’s long-term financial sustainability, or improve operations at Cloyne. Project Coordinators should work towards these goals by collaborating on projects with Cloyne’s Facilities Coordinator, Cloyne’s coordinator team, and other Cloyne members. Project Coordinators should take a high-level, strategic approach to their work. In addition, they should not be doing work that should be done instead by other Cloyne coordinators or by the Board.

Compensation

  1. Fall and Spring – fully satisfies the weekly workshift requirement
  2. Summer – fully satisfies the weekly workshift requirement
  3.  

Duties

  1. Within the first three weeks of an academic-year semester, or first two for summer, create a rough plan of projects for the term and get feedback from the coordinator team and then Council.
  2. Work on projects.
  3. Plan for and attend weekly meetings with the Facilities Coordinator.
  4. Use house hour requirements (Habitability Improvement (HI) / Community Improvement (CI) hours, Community Engagement (CE) hours, and/or workshift hours) to incentivize members to collaborate on projects.
  5. Actively seek to understand and brainstorm ways to mitigate house issues.
  6. Regularly attend and report to council and coordinator meetings.
  7. Help coordinators implement policies, projects, and other efforts (e.g., a Finance Project Coordinator would help with parking when needed).
  8. Project Coordinators elected on a Finance or Operations platform should perform duties within the framework of Cloyne as an inclusive community.

Provisions on elections:

  • Unlike other coordinator positions, it is not required that these positions be filled.
  • Two Project Coordinator positions are available.
  • Candidates must run on a primary platform of either inclusion, operations, or finances, sharing project ideas that they have in mind when giving their candidate speech. Primary platforms should be listed next to candidates’ names on the ballot.
  • As long as a quota is met and a majority of votes cast are not “none-of-the above” (per sections C.d.ii.9 and 10 of Cloyne’s bylaws), then the following holds: If two candidates running on the same platform receive the most votes of all candidates, only the one with more is elected. The other position will go to candidates for other platforms (if any).
  • When this position is filled, Project Coordinators serve until the end of the following spring if elected in fall or summer, or until the end of the current semester if elected in spring. If a candidate elected in spring is not available or interested in serving over the summer, the position remains vacant during that time.

Realms of Platforms:

To help candidates plan their election platforms, the realms of the platforms are brainstormed below. Project Managers are not expected to work on projects that improve all or even most aspects of a platform’s realm, but they are expected to work on a few aspects primarily of a single realm. Projects may consist of revisions to or the creation of surveys, guiding documents, discussions, resources, policies, systems, and brainstorms. This is in development, and as such is up for discussion and non-exhaustive.

  • Inclusion:
    • Support circles program
    • Community-building events or programs
    • Accessibility
    • Inclusion feedback systems
    • Underrepresented member/manager recruitment
  • Operations:
    • Manager transitions
    • Semester/strategic planning
    • Collaboration systems
    • Habitability, safety, and security
    • Bylaw/house policy review
    • Manager feedback systems
    • Member education/resources
  • Finances:
    • Fundraising
    • Financial education/resources
    • Financial planning
    • Alumni engagement
    • Manager compensation
    • Hours requirements

Habitability Coordinator

Compensation

  1. Fall, Spring, and Summer – fully satisfies the weekly workshift requirement

See section III.A.3. of the BSC’s Policy Wiki for duties.