Bylaws


Link to the official bylaws google doc [a]

Cloyne Bylaws

Table of contents:

  1. A. Member Obligations
  2. B. Grievances and Contestations
  1. Cooperation
  2. Rights and Rules
  3. Grievance Procedure
  4. Contestation Procedure
  5. House Level Terminations
  1. C. Cloyne Council and Meeting Procedures
  1. Council
  2. Motions and Voting
  3. Elections
  1. Calling Elections
  2. For all Elections
  3. Running Elections
  1. Votes of Confidence
  1. Fall and Spring VOCs
  2. Summer VOCs
  1. Conducting VOCs
  2. Recalls
  1. D. Use of Space
  1. Quiet Hours
  2. Bathroom Policy
  3. Bathroom Fines
  1. E. Manager Job Descriptions
  1. Shared Responsibilities
  2. Attendance and Accountability
  3. Assistants
  4. Compensation for Managers
  5. Holding Multiple Compensated Positions
  6. Compensated Managers
  1. House Manager
  2. Community Manager
  3. House President
  4. Workshift Managers
  5. Kitchen Managers
  6. Food Managers
  7. Maintenance Managers
  8. Waste Reduction Managers (WRMs)
  1. Uncompensated Managers
  1. Network Manager
  2. Common Electronics Manager
  3. Software Manager
  4. Board of Directors Representative(s)
  5. Academic Theme Manager
  6. Garden Manager
  7. Social Manager
  8. Secretary
  9. Mail Manager
  10. Health Worker
  11. House Historian
  12. Librarian
  13. Dungeon Master
  1. F. Relationship Between Bylaws and House Policy
  2. G. Fees, Fines, and Deposits
  3. H. Severability

A. Member Obligations Back to Table of Contents

  1. Members are required to perform faithfully, efficiently, and in a timely fashion, all work assigned to them under the workshift system.
  2. All fees and fines must be paid in full by the corresponding deadline specified in this document, mandated by Council or the Facilities Manager, or else by the end of the contract period. Late fees may be assessed for failure to either remit payment in a timely fashion or make arrangements with the Facilities Manager in advance of the deadline.
  3. Members must comply with all central level policy, all house by-laws, policies and standing rules, and must follow both the spirit and letter of all policies relating to Substance-Free Academic `Theme Housing.  

B. Grievances and Contestations Back to Table of Contents

Cooperation Back to Table of Contents

  1. If a member finds that someone is acting in a way that said member deems to be uncooperative or otherwise unacceptable, members are encouraged to approach one another and discuss their concerns. If an appropriate resolution cannot be reached or if a member feels uncomfortable about approaching another member, the member should seek the Community Manager, House Manager, another compensated manager, or another trusted member and voice their concern. Members’ anonymity will be respected, except in cases where mandatory reporting requires managers to report an incident.  If a member reports an incident in order to protect the wellbeing of themselves or another member in a drug-related incident, they will not be punished in any way for their report. 
  2. If a member is concerned with the performance of a manager, they are encouraged to voice their concern to the President, or other compensated manager to take appropriate action.
  3. While cooperation is the best way to solve such problems, it is not always possible. If an appropriate resolution cannot be reached, the Grievance Procedure (below) exists when attempts at cooperation are unsuccessful or impossible.  For serious infractions, it is suggested that the member go through the Central Level Grievance procedure or pursue legal action, if they are comfortable with doing so.

Rights and Rules Back to Table of Contents

  1. Members have the right to file grievances. The filer of a grievance may withdraw the grievance at any time.
  2. Members who issue grievances are to be treated anonymously unless they explicitly request otherwise.
  1. Central level-sponsored moderation is recommended and available on request for any interpersonal conflicts. Members should be aware that the support of the Member Resources Supervisor at Central Office is always available to them.
  2. Members have the right to challenge the work performance of any member, with or without an elected position, via the Grievance Procedure. Sanctions may include compensation reduction (when applicable), fines, additional workshift hours, workshift position change (when applicable) and recall (when applicable).

Grievance Procedure Back to Table of Contents

  1. If the member wishes to remain anonymous, they can issue a grievance against an individual by informing the President or a trusted member of their grievance. The member initiating the grievance procedure should include all details of the situation for which they are initiating the grievance procedure. Using the House Bylaws and/or BSC Policy  as a guide, they should suggest the appropriate recourse. The President or trusted member will then carry out the grievance on the member’s behalf.
  2. If the member wishes to go forward with his or her own grievance, or the member is handling the grievance on behalf of somebody else, then the member or the person acting in their stead must inform the  individual under scrutiny that the grievance procedure has been initiated. If they contest the grievance, they can request that the President add the grievance motion to the agenda of the next council. If they do not contest the grievance, then the appropriate managers must be informed to handle any penalties. Grievances recommending member termination, probationary contract or Persona Non Grata (PNG) are automatically contested and must be brought to Council.

Contestation Procedure Back to Table of Contents

  1. If somebody brings a grievance against you that you feel is unjust, try to work out the situation by talking to that person. If that fails or if the original filer of the grievance chooses to be anonymous, bring the issue to Council. The person who brought the grievance against you must request to add the grievance motion to the next Council agenda.
  2. Council will discuss the case and determine what recourse, if any, is appropriate for the situation. If you feel the decision made by Council was unjust, you can appeal to the BSC Conduct Committee.
  3. By resolution of Council, a member may be offered a conditional contract in lieu of house level termination. Violation of a conditional contract will result in house level termination. The member may appeal their termination in accordance with AdCode XXVII.

House Level Terminations Back to Table of Contents

  1. Serious offenses may result in house level termination pursuant to central level Policy Directory Sec II.XXVII:D

C. Cloyne Council and Meeting Procedures Back to Table of Contents

Council Back to Table of Contents

  1. House Council is the governing body of Cloyne. All decisions made at Council are official and affect all aspects of living at Cloyne, as long as they are internally consistent, and consistent with BSC policy and any applicable laws.
  2. All members currently holding a contract at Cloyne have the right to and are encouraged to participate in Council meetings. Central-level boarders are considered full members and are empowered to fully participate in house Council and elections. Quorum at any Council (including the Summer) must constitute at least 25% of contract-holding members in residence, rounding up (30 present of 101 total members constitutes quorum).
  3. All house council meetings will be run under the BSC’s “Pool Rules” parliamentary procedure, unless Council decides otherwise.
  4. The President is the facilitator of Council meetings and must schedule and hold house meetings weekly during each UC Berkeley semester. As facilitator they must, to the best of their ability, allow for open exchange and conversation between house members, act in an unbiased manner to ideas brought by house members, and strive to allow all members space to participate fully in house decision-making.
  5. The President must provide reasonable advance notice of all meetings and reasonable opportunity for all members to put items on the agenda.
  6. With 25% of the house present and consent of 2 additional major managers, the President may call an emergency council meeting without prior notice. All decisions made in emergency council meetings are official (effective immediately), but must be reviewed and approved by simple majority at the next regularly scheduled council meeting.
  7. The President is responsible for assuring that adequate minutes are taken at all house council meetings in accordance with central level policy IV.I.1. Within 72 hours after a given meeting, those minutes must be posted online on Cloyne’s website. 
  8. As the facilitator of council, the President is responsible for assuring that other house managers abide by the decisions of council

Motions and Voting Back to Table of Contents

  1. A motion is any proposal sponsored by a member and brought to a vote before the house council.  
  2. An agenda item is an item submitted for discussion at council.  It must be submitted to the president at least 54 hours before council.  A motion may be attached to an agenda item to be voted on at council with the reasoning behind the motion. If money is involved, you must include which account you wish to use, and detail how the money will be spent.
  3. If a motion involves a budget request larger than $150, then a hand vote must be conducted on the motion rather than a voice vote.
  4. If a motion involves a budget request larger than $500, then a detailed project proposal including a timeline, project leadership and research must be submitted for review at the manager meeting preceding the vote. The management team may require a meeting with relevant BSC staff, such as the Head of Central Maintenance, or the Operations Manager before the project proposal goes to a vote at house council.
  5. Council may decide, by a 2/3rds majority of votes cast, to forgo the 54 hour prerequisite for bringing a motion to council. The President must make all efforts to provide rationale to house members not present at council if such action is taken.
  6. Any motion to amend the bylaws must be passed by supermajority (66%) at two consecutive meetings of council. Section 2.b.ii. above may still be used to waive 48 hours notice of the first discussion and vote on a bylaws change, however the second discussion must be held at a regularly scheduled meeting with at least 48 hours’ notice.
  7. A motion can be passed at council by a simple majority, which is simply more yes votes than no votes. Any motion involving more than $500 requires a supermajority (66%) in order to pass. 
  8. A motion that passes funds from any house account is “live” for four months.  In other words, the funds must be spent for the designated purpose within four months, unless otherwise stated in the motion.
  9. if a house members requests, the house shall move to a heads-down vote, with two independent verifiers of the vote: the President and the House Manager.
  10. If any member calls into question the impartiality of any independent verifier of a vote, that member may call for another manager to count.  If no manager is deemed impartial by said member,  a member may be chosen  (with a 2/3 majority vote counted by two members excluding the member who brought it to question) to count the vote.
  11. A simple majority vote can move any motion to an online vote.  All online votes shall be conducted as indicated in the elections procedure below, with approval thresholds adjusted to reflect the levels established in the bylaws for those motions.

Elections Back to Table of Contents

Calling Elections Back to Table of Contents

The method for electing managers is in accordance with BSC Bylaws III.A.10, and all elections are conducted by the house president unless otherwise determined by council.

  1. At the end of the spring UC Berkeley semester, for summer and for the following fall  semester
  2. At the end of the fall UC Berkeley semester, for the following spring semester
  3. Nominations must be opened by the president by the end of week 11 of the contract period.
  4. The President must conduct special elections to fill vacant officer positions if an officer resigns, is incapacitated, or is recalled; nominations open immediately. If a position is vacant at the start of a semester, nominations open on move-in day.

For All Elections Back to Table of Contents

  1. The president must post a nomination sheet on the day that nominations open.
  2. Nominations must be opened at least five days before candidate speeches and public discussion take place at the next council meeting. Nominations close 24 hours before that meeting.
  3. The president must run all elections with more than three nominees using the runoff method to prevent a tie.
  4. The president must open the election at a council meeting, with elections open within 12 hours of the meeting’s conclusion.
  5. The President must close the election between 7-10 days later.
  6. The President must remind members frequently during the polling period to vote.
  7. Results must not be tallied until the election is closed.
  8. The President must post the results within 48 hours after the election closes.
  9. The election results are valid only if the number of cast ballots (including blank ballots) meets a quota. The quota is majority of the Cloyne residents and boarders.  A simple majority of Cloyne residents must vote in order for the election results to be valid.
  10. Every election will be run with a none-of-the-above option (and an abstain option).  If “none-of-the-above” achieves the highest number of votes, no candidate will be elected into the position until another election is conducted.

Running Elections Back to Table of Contents

  1. All special and regular elections must be conducted by electronic ballot.
  2. By a ⅔ majority vote of council, the regular election process may be expedited for replacing managers more than halfway through the term.  This vote must be put on the council agenda before the deadline for submitting council agenda items.
  1. In an expedited election, nominations are made at council, speeches are given, question and answer is conducted, an open discussion among the membership without the candidates present is conducted, and a hand vote is conducted to elect a new manager by simple plurality.
  1. By a ⅔ majority vote at council, council may vote to not fill a non-centrally mandated manager position more than halfway through the term. This vote must be put on the council agenda before the deadline for submitting council agenda items.  

Votes of Confidence Back to Table of Contents

  1. Quorum for VOCs shall be 1/2 of the house membership.
  2. Cloyne will have two rounds of Votes of Confidences (VOCs) during each contract period.
  3. The method by which Cloyne conducts its VOCs is ultimately dictated by BSC Policy III. A. 6. Unit Level VOC Policy.  If any individual numbered item below contradicts this policy, that item alone shall be considered null.

Fall or Spring VOCs Back to Table of Contents

  1. The first round of VOCs is to be completed by the end of week 7 of that contract period. The first round of VOCs must, at minimum, allow each member to give written feedback on each manager’s performance and allow each member to vote for a recall on each manager and explain their reasoning why if they do vote for a recall.  If a simple majority of the members that filled out VOCs vote for the recall of a manager, the result will be reported to Central Office immediately, and Central Office will initiate recall proceedings. 
  2. The second round of VOCs will be completed at least seven days before the results must be submitted to the Central Office (by the end of Week 12 as of 2/4/2016)

Summer VOCs Back to Table of Contents

  1. Two rounds of VOCs will be conducted during the summer.  The first round will be completed by the fourth week of the first contract period, and the second round will be completed by the third week of the second contract period.

Conducting VOCs Back to Table of Contents

  1. The House President will administer VOCs for all Cloyne managers. Council may appoint a separate Cloyne manager to conduct the VOCs for the House President by a simple majority vote. 
  2. Votes of Confidence will be conducted through Central Office’s online VOC system.

D. Use of Space Back to Table of Contents

Quiet Hours Back to Table of Contents

  1. Cloyne Court house-wide quiet hours are from 10 pm to 8 am Monday through Friday and 1 AM to 10 AM Saturday & Sunday.  If there is a morning cook shift that day, quiet hours end at 9 AM instead. Noise loud enough to disturb someone who is inside their own room with the door closed or in a quiet study room with the doors closed is prohibited during quiet hours.
  2. Members disturbed by noise during quiet hours may ask that the source of noise be reduced to an acceptable level or that associated activities be ceased if necessary.  Members may also ask a manager to do this for them, in which case anonymity is to be maintained by default.
  3. Members who violate quiet hours may be fined for failure to adequately respond to a complaint.  Members may be fined and face additional disciplinary action for egregious or repeated violations of quiet hours.
  4. In accordance with Cloyne’s lease with the University of California, members are required to respect the Goldman School of Public Policy’s (GSPP) Quiet Hours from 8 am to 5 pm on Monday through Friday. Residents of Cloyne should refrain from activities in the courtyard that would violate the GSPP Quiet Hours.
  5. Members who, through their activities, violate GSPP quiet hours may be fined accordingly. Members will face additional disciplinary action for failure to reduce the source of noise to an acceptable level or cease associated activities when notified that they are in violation of GSPP quiet hours.
  6. Activities loud enough to disturb someone in a designated 24-hour quiet study space are prohibited at all times during which that space is in use.  The constraints and procedures of house-wide quiet hours as outlined above apply to these spaces whenever they are in use.  
  7. The following are designated 24-hour quiet study spaces:
  1. Accessible study room (formerly The Chapel)
  2. E3AB

Bathroom Policy Back to Table of Contents

  1. All members are responsible for maintaining the cleanliness of common bathrooms.
  2. The Facilities Manager is responsible for creating and checking bathroom cleaning schedules.
  3. Members will be assigned bathroom cleans on a rotation to be shared as equally as possible among floor residents.
  4. Temporary bathroom cleaning shifts will be posted at the beginning of the semester. Completed temporary bathroom cleans will count as workshift at the discretion of the Facilities Manager.
  5. Permanent bathroom cleaning shifts will be assigned within 3 days of room bids.
  6. Members will be required to clean their bathroom twice during the week they are scheduled to clean their bathroom.

Bathroom Fines: Back to Table of Contents

  1. Members who fail to complete a bathroom clean by the assigned completion time will be fined 1.5 hours at the workshift rate.
  2. Members will be fined an additional 1.5 hours at the workshift rate per missed bathroom clean for the third and subsequent missed bathroom clean in a single term.
  3. Members who have missed 4 or more bathroom cleans in a term will be issued a conditional contract requiring them to not collect any further bathroom fines in the term and not to exceed 2 missed bathroom cleans per term in the future.
  4. Members will be informed of all missed bathroom cleans at each workshift fine date.
  5. Make-up bathroom cleans will be compensated at the rate of .75 hours at the workshift rate per bathroom clean

 E. Manager Job Descriptions Back to Table of Contents

Shared Responsibilities: Back to Table of Contents

  1. All managers must decide on a discretionary budget for each manager (compensated and uncompensated) to be approved at council by the end of week 2.  If the house votes against these discretionary budgets, the managers will proceed without discretionary budgets.
  2. All managers must make reasonable effort to uphold the decisions of council, if the decisions comply with Cloyne or BSC policy and all relevant state or federal laws.
  3. Managers should work together as a team.  The general well-being of the house is their shared responsibility.

Attendance and Accountability: Back to Table of Contents

  1. Being absent for more than four weeks cumulatively during a Fall or Spring contract period or more than three weeks cumulatively during the Summer qualifies a compensated manager for immediate recall by the house, unless the absences are specifically approved by council beforehand.  The president should keep track of absences and notify the house as soon as possible when a manager has reached the level for immediate recall.
  1. An immediate recall requires only a simple majority vote by council and bypasses all normal recall procedures.
  1. If a compensated manager is to be absent for more than three days consecutively, they must appoint a replacement or replacements to fulfill all of their duties and notify the house of this replacement by the time they begin their absence.

Manager Drop-Outs

  1. If a manager cancels their contract, drops out of a position, or otherwise is unavailable to perform the duties of their position for a time that appears to extend at least two weeks into the future, the following procedure will be followed:
  1. If there are enough remaining managers in the position to satisfy the requirements specified by the Cloyne bylaws, the remaining managers will decide if they want to elect the spot vacated by the manager at the next manager meeting.  If they want the spot filled, a nomination sheet will be posted within 48 hours, and an online vote will be opened 5-7 days after the nomination sheet has been posted to fill the position.  This special election will be posted online in a place accessible to all members, and members will be explicitly reminded to vote via email.  This special election will have a quorum requirement of ⅓ of room-and-board house members, and will be open for one week.
  2. If there are not enough remaining managers in the position, and the position is mandated to be filled by Central, the President(s) will fill the position via a special election as outlined in (a).
  3. If there are not enough remaining managers in the position, and the position is not mandated to be filled by Central, a mandatory vote will occur at next council as to whether the house wants to fill the position.  If a simple majority of council wants to fill the position, the President(s) will fill the position via a special election as outlined in (a).  If not, the position will remain vacant until the next term.

Assistants Back to Table of Contents

  1. Any position which assists a manager in performing their prescribed duties must be approved by council, unless the position is already prescribed in the bylaws.

Compensation for Managers Back to Table of Contents

  1. Each compensated manager sharing a single position gets 5 hours of workshift credit per week and split rent compensation.
  1. The way the compensation is split should be decided amongst the managers sharing the position
  1. If the managers in question disagree about how much compensation each of them should receive, house council may decide how the compensation is split by a ⅔ majority vote.
  1. If no specific compensation split is designated, they will receive an equal amount of rent compensation.  They will also receive an equal amount of rent compensation if neither they nor council comes to an agreement about how much each manager should receive
  1. Each uncompensated manager sharing a single position gets a number of workshift hours per week equal to the amount of workshift compensation allotted to the position divided by the number of people in the position.

Holding Multiple Compensated Positions Back to Table of Contents

  1. No member may receive more than 100% rent compensation through house-level management positions per semester.

Manager compensations and responsibilities may differ between their respective semester term and summer term roles.

 Compensated Managers Back to Table of Contents

House Manager Back to Table of Contents

The House Manager is responsible for ensuring the smooth operation of Cloyne Court, enforcing house and central level policies, and addressing issues as they arise throughout the term. House Managers are additionally responsible for representing Cloyne internally and externally, overseeing house finances in conjunction with the Facilities Manager, orienting new members to house policies, ensuring smooth semester transitions, and mediating member conflicts. This position must be held by only one member.

Compensation:

  1. Fall – 40% of room and board, 5 hours workshift credit per week.
  2. Spring – 40% of room and board, 5 hours workshift credit per week.
  3. Summer – 35% of room, 3 hours of workshift credit per week.

Duties:

  1. Assist with move-ins and start-of-semester duties including greeting new members, issuing keys, reporting no-shows, and conducting new member orientations.
  2. Create emergency contact lists and house emergency plans
  3. Work with maintenance and workshift managers to assure the house’s habitability and to complete room condition reports.
  4. Order furniture in accordance with the BSC’s contractual obligations to members.
  5. Regularly report to council about issues that affect the house.
  6. In conjunction with the President and community manager, mediate conflicts between house members.
  7. Facilitate communication between members of the house management team.
  8. Communicate with Central Office and report incidents as required by policy.
  9. Maintain positive communication with neighbors, city officials, and others as needed.
  10. Assist members with room lock-outs.
  11. Assure that the house archives are updated with each manager’s exit document and other relevant information every semester, and institute fines for managers who do not fill them out as pursuant to house policy.
  12. Organizes the selling of parking at least 3 times per semester/summer

Community Manager Back to Table of Contents

The Community Manager is responsible for some operational duties similar to the house manager, but is additionally more focused on community building around the substance free theme. This position requires initiative and focus around the house’s theme programming, and the Community Manager will oversee other Cloyne house-level managers who are responsible for inclusive culture and theme success. Although all members of Cloyne are expected to enforce substance-free policies, the Community Manager is particularly responsible for enforcement and mediation of member conflict. This position must be held by only one member.

Compensation:

  1. Fall – 30% of room and board, 5 hours workshift credit per week.
  2. Spring – 30% of room and board, 5 hours workshift credit per week.
  3. Summer – 25% of room, 3 hours of workshift credit per week.

Duties:

  1. Oversee the Academic Theme Manager, Social Manager, and the Librarian to insure successful programming that fits with the substance-free academic theme.
  2. Work with the House Manager and Facilities Manager to enforce community agreements and BSC policies regarding the substance-free theme.
  3. Assist the house manager with move-ins and start-of-semester duties including greeting new members, issuing keys, reporting no-shows, and conducting new member orientations.
  4. Hold or organize an anti-oppression workshop by Week 4 and require all members to attend.
  5. Regularly report to council about theme and policy issues that affect the house.
  6. In conjunction with the President and House Manager, mediate conflicts between house members.
  7. Facilitate communication between members of the house management team.
  8. Communicate with Central Office and report incidents as required by policy.
  9. Maintain positive communication with neighbors, city officials, and others as needed.
  10. Assist members with room lock-outs.
  11. Maintains the contents of the house online services in conjunction with the House Historian.
  12. Support and oversee the facilitators of the discussion groups.

House President Back to Table of Contents

 The House President is responsible for fostering a cooperative environment within their house. They oversee all managers, as well as coordinate and preside at all house meetings, elections, and votes of confidence. They provide conflict resolution and work to establish a safe space environment.

Compensation:

  1. Fall – 35% of room and board, 5 hours workshift credit per week.
  2. Spring – 35% of room and board, 5 hours workshift credit per week.
  3. Summer – 20% of room, 3 hours workshift credit per week). 

Duties:

  1. Maintain and enforce house by-laws, keeping an updated version on-hand for the house membership.
  2. Schedule, publicize and preside at all council meetings, manager meetings, and elections.
  3. In conjunction with relevant house managers and outside resources, ensure that all required workshops are held and that all house members attend.
  4. Serve as the official representative of the house at all functions, including neighborhood dialogs; however, they shall not commit the house to any action or enunciate any policy not approved by the house membership or in contradiction with BSC policy.
  5. Make and post an agenda 48 hours in advance of each house council.
  6. Conduct mid-semester evaluations of all managers and end of semester VOC’s, ensuring adequate follow-up with managers who are in violation of duties.
  7. Assist members with room lock-outs
  8. Supervises the Secretary in the completion and timely posting of the minutes.

Workshift Managers Back to Table of Contents

The Workshift Managers are responsible for maintaining the general cleanliness and efficient functioning of the unit, and in conjunction with the Kitchen and Maintenance Managers, maintains the overall habitability of the unit.  There must be at least two workshift managers, and they must run as a team.  

Compensation:

  1. Fall – 160% of room and board, 5 hours workshift credit per week.
  2. Spring – 140% of room and board, 5 hours workshift credit per week.
  3. Summer – 125% of room, 3 hours of workshift credit per week.

Duties:

  1. Enforce the BSC Workshift Policy (Policy Directory, III.A.5)
  2. Assign:
  1. Temporary workshifts at the beginning and end of the semester, as well as during break periods such as Thanksgiving and spring break
  2. Permanent workshifts
  3. Other workshifts as deemed necessary
  1. Ensure that workshifts are done promptly and thoroughly, fining members if necessary.
  2. Maintain an accurate workshift record for each member and update this record weekly.
  3. Enforce a consistent procedure for signing-off, circling out, or otherwise adjusting workshifts.
  4. Set fine dates at the discretion of house bylaws and house council and remind members of upcoming fine dates two weeks in advance.
  5. Begin termination proceedings in accordance with the Workshift Termination Policy. (Policy Directory, III.A.3.5.E.iii)

Kitchen Managers Back to Table of Contents

This position must be held by 2 members. The Kitchen Managers shall maintain city health standards in cooking, eating, cleaning, and storage areas. The Kitchen Managers must post signs and inform members of city health standards and methods of maintaining them.

Compensation:

  1. Fall – 115% of room and board, 5 hours workshift credit per week.
  2. Spring – 115% of room and board, 5 hours workshift credit per week.
  3. Summer – 80% of room and board, 3 hours workshift credit per week.

Duties:

  1. Make great attempts to pass all kitchen inspections from the BSC or the City of Berkeley along with the workshift manager
  2. Read all kitchen and health inspection reports and correct violations promptly.
  3. Ensure that enough utensils and flatware are available to serve all members.
  4. Ensure that the house has enough cleaning and sanitation supplies.
  5. Responsible for directly overseeing 3 Intensive Kitchen Cleans per week.
  6. Coordinate with the Food Manager(s) to insure that food is readily accessible and conforms with safety standards.

Food Managers Back to Table of Contents

The Food Manager position may be filled by one person, but it is strongly encouraged that two people fill the position as a team. The Food Managers are primarily responsible for ensuring that enough food is available for all members, and that food storage areas remain habitable, and the food is safe and accessible.

Compensation:

  1. Fall – 95% of room and board, 5 hours workshift credit per week.
  2. Spring – 95% of room and board, 5 hours workshift credit per week.

Duties:

  1. Ensure that enough food is available for all members to eat 19 meals per week.
  2. Conduct a food survey and supply the house with requested types of food (within reason, paying heed to budgetary constraints).
  3. Maintain communication with Central Food Services
  4. Maintain communication with members about food waste
  5. Attend required trainings, including Food Certification Trainings
  6. Discuss food decision-making practices at house meeting or invite the Assistant CFS Supervisor to discuss food decisions at a house meeting
  7. Oversee all actions of the kitchen including menu planning, cooking techniques, and food quality control.
  1. The food manager is responsible of creating and appointing cook crews and other cooking-related workshift.
  1. Host at least one food politics discussion/event per semester by the end of week 9.
  2. Coordinate with the Kitchen Managers to insure that food is readily accessible and conforms with safety standards.
  3. Present a revised house-level boarding contract to be approved by council by the end of week 3 every semester if council approves house level boarding by majority vote by the end of week 1.

Maintenance Managers Back to Table of Contents

Maintenance managers must run in a team of at least two people.  Maintenance Managers are responsible for maintaining Cloyne in habitable condition. They may appoint and oversee a maintenance crew.  Also, in conjunction with the Facilities Manager, allocate Home Improvement (HI) hours. The Maintenance Manager(s) will coordinate with Central Maintenance, outside contractors hired by Central, and other managers and officials as necessary in the process of maintaining the house.

Compensation:

  1. Fall – 135% of room and board, 5 hours workshift credit per week.
  2. Spring – 135% of room and board, 5 hours workshift credit per week.
  3. Summer – 120
  4. % of room, 3 hours workshift credit per week.

Duties:

  1. In conjunction with their maintenance crew, perform preventative maintenance, inspections and repairs.
  2. Coordinate with Central Maintenance in requesting projects beyond the scope of the house maintenance crew, and assist Central Maintenance as necessary in their projects on the property.
  3. Be present during the second habitability inspection of the term.
  4. In conjunction with other house managers, prepare and submit any BAPs requests first to the house council and then to Central Maintenance if approved.
  5. Ensure that the house possesses a functioning system for receiving, coordinating and addressing maintenance requests.
  6. Inform house membership of the maintenance request system and maintenance policies at the beginning of the contract term.
  7. Inform house membership of any maintenance projects that impact availability of house resources.
  8. Be familiar with the central-level maintenance policies, habitability policies, and BAPS policies as in the Manager Resources and Section V of the Policy Directory.
  9. Coordinate with the workshift manager to determine the number of hours to be assigned to maintenance crew and who will work on the crew.
  10. In conjunction with the Facilities Manager, the Maintenance Managers are in charge of assigning house improvement hours.

Waste Reduction Managers (WRMs) Back to Table of Contents

This position must be held by 2 members. The WRMs are responsible for minimizing the house’s waste, making sure waste is allocated correctly, and informing house members on waste reducing practices.  They can appoint and oversee a WRM crew to which they can allocate 10 hours of workshift credit. Waste includes landfill-destined items, recyclables, compostable items (city and garden), energy, water, reusable materials and electronic waste (e-waste).

Compensation:

  1. Fall – 30% of room and board, 5 hours workshift credit per week.
  2. Spring – 30% of room and board, 5 hours workshift credit per week.
  3. Summer – 10% of room and 3 hours workshift credit per week.

Duties:

  1. Conduct an initial inventory of current house waste containers and replace as necessary: recycling bins (blue 1 & 2 bins), compost bins, trash receptacles.
  2. Educate house members about in-house recycling, compost, and trash services, encourage waste reduction behavior through move-in orientation, presentations at council, flyers, posters, etc., as well as general principles of recycling and reuse for daily application.
  3. Attend all WRM meetings and workshops as required by central level Recycling Coordinator. If unable to attend, another house member may substitute. Failure to send a house representative will result in house fines.
  4. Operate the house compost system to reduce city compost service, ensure Cloyne’s soil is rich in humus, and deny rodents access to trash and compost.
  5. WRM’s have complete responsibility for taking out waste (not a workshift position).
  6. Maintain the cleanliness and functionality of Le Petite Free Shoppe.
  7. Feature weekly info sheets with tips, recommendations and/or facts regarding waste reduction in each restroom.
  8. Maintain levels and cleanliness of all recycle and compost bins in the house, with the exception of residential bathroom bins, which will be the responsibility of the bathroom cleaning shift.
  9. Manage electronic and special waste areas and coordinate pick-ups with central level Recycling Coordinator when necessary.
  10. Outfit clear and understandable signs on or near all waste receptacles in order to ensure correct disposal of waste. These must be maintain legibility for the duration of the semester.
  11. Conduct one house level or central level waste-reduction/conservation project.
  12. Create and maintain exit documents, noting past, current and future problems, successes, etc., in order to facilitate a smooth transition with the subsequent WRM.

Uncompensated managers Back to Table of Contents

Network Manager Back to Table of Contents

The network manager is responsible for insuring the successful operation of the house’s internet (both ethernet and wi-fi), and the function of Cloyne’s servers.  They are also responsible for educating others about projects and issues regarding Cloyne’s computers and networks.

Compensation:

  1. Fall and Spring – 5 hours workshift credit per week.
  2. Summer – 3 hours workshift credit per week.

Duties:

  1. Attend trainings and central-level meetings as required by the BSC.
  2. Restore disrupted Internet function in a timely fashion.
  3. Educate the house on proper use of the network and printers.
  4. Keep the house computer system and network up to date with BSC standards by proposing appropriate purchases at council and applying for BSCIT grant money.
  5. Furnish timely, helpful responses to feedback about the speed and functionality of the house internet, printers, and computers.
  6. Maintain house servers and house online services.
  7. Facilitate a smooth transition with the subsequent Network Manager.
  8. Give weekly updates at council, and more regularly through electronic means as deemed necessary.
  9. Insure the house online services are kept in working order.

Common Electronics Manager Back to Table of Contents

The common electronics manager maintains and teaches people how to use electronics owned by the house including printers, A/V equipment and computers.

Compensation:

  1. Fall and Spring — 2 hours workshift credit per week
  2. Summer — 2 hours workshift credit per week

Duties:

  1. Maintaining, helping people use and/or understand, keeping an inventory of, and improving common: Printers, A/V equipment, Computers, and General electronics.
  2. Keeping the electronic spaces clean and relatively free of clutter.
  3. Ensuring that all events which require the projector, A/V equipment or other common electronics have someone who is trained in their usage present.

Board of Directors Representative(s) Back to Table of Contents

The Board of Directors of the BSC is comprised of members elected by their unit and is responsible for overseeing the running of the BSC, the selection of Central Level Management, and the setting of all administrative, personnel, and operating policies. The Board has ultimate authority over all aspects of the BSC. Directors are legally bound to act in the best interest of the BSC as a whole, not those of their units.

Board Directors are responsible for communicating to Cloyne the actions of the Board and its committees, seeking member input in decision-making, and serving as a general liaison between Cloyne and the central level of the BSC.

Compensation:

  1. Fall and Spring – 5 hours workshift credit per week

Duties:

  1. Attend all meetings of the Board of Directors (or ensure a temporary alternate attends if elected Board Director is unable to do so).
  2. Attend all meetings of at least one standing committee of the Board of Directors.
  3. Attend Board training and/or goal-setting meetings at the beginning of each semester along with any additional meetings the BSC President may call.
  4. Read and become familiar with key documents including the BSC Articles of Incorporation, By-Laws, Policy Directory, Procedure Policy, Personnel Code, and Administrative Code along with Board policies.
  5. Attend Council and report to Cloyne the proceedings of Board and its committees.
  6. Actively seek out member input on policies that affect the membership.
  7. Disseminate relevant documents (such as Board Packs and Board meeting minutes) to Cloyne.
  8. Supply residents of Cloyne appearing and presenting before the Board of Directors with any and all information necessary to present their case.
  9. Serve for fall and spring if living at Cloyne during the academic year; serve for all of summer if living at Cloyne during the summer.

Academic Theme Manager Back to Table of Contents

The Academic Theme Manager is an elected position responsible for organizing academic-themed programs. The Academic Theme Manager will report to the Community Manager.

Compensation:

  1. Fall and Spring – 5 hours workshift credit per week.
  2. Summer – 3 hours workshift credit per week.

Duties:

  1. Organize study night events.
  2. Create outreach materials to publicize academic events within Cloyne, the BSC, and the UC Berkeley campus.
  3. Organize outings to talks, lectures, readings, etc.
  4. Publicize opportunities for academic advancement, such as writing contests, poetry contests/open mics, math or science competitions, opportunities for research, etc.
  5. Supply the vending machine with blue books, pencils, erasers, note-cards, post-its, toothpaste, soap, and other supplies.
  6. Organize weekly Cloyne talks where house residents give small talks on subjects of interest.
  7. Serve as an academic resources point-person for the house by researching and compiling an academic resources guide with a summary of UC Berkeley student resources, such as the Student Learning Center, room reservation rules, LEAD Center resources, on campus tutoring, Open Computing Facility, etc.
  8. Academic Theme Manager will solicit security assistance for larger academic events.

Garden Manager Back to Table of Contents

Garden Manager will oversee all landscape and indoor gardening activities. They can appoint and oversee a Garden crew to which they can allocate 5 hours of workshift credit.

Compensation:

  1. Fall and Spring – 5 hours workshift credit per week.
  2. Summer – 3 hours workshift credit per week.

Duties:

  1. Implement water schedule for all water-needing vegetation while practicing water conservation.
  2. Facilitate a garden compost system (coordinate with Waste Reduction Manager and Kitchen Manager).
  3. Practice season and climate appropriate planting.
  4. Conduct one garden or landscaping project during the semester.

Social Manager Back to Table of Contents

The social manager will organize and publicize social events for the house.

Compensation:

  1. Fall and Spring – 5 hours workshift credit per week.
  2. Summer – 3 hours workshift credit per week.

Duties:

  1. Social Manager plans events including but not limited to: field trip outings, board games, assassins, weekly house games like dodgeball, four-square, and basketball.
  2. If the social manager wishes to collect social fees, they must pass the social fee at Council each semester. Use of the collected social fees with be determined by the social manager.
  3. They will make and carry out plans for all inter-house social events.
  4. The Social Manager will internally (within Cloyne) publicize social events.

Secretary Back to Table of Contents

The Secretary will report to the House President.

Compensation:

  1. Fall and Spring – 3 hours workshift credit per week.
  2. Summer – 3 hours workshift credit per week.

Duties:

  1. Attend all Councils and take accurate meeting minutes.
  2. Disseminate minutes within 48 hours of the previous Council via email and postings on the house website.
  3. Respond promptly to member inquiries regarding House records.
  4. Organize, archive, and maintain the House Archive for all time periods, including Council minutes, ballot results, and VOC results.

Mail Manager Back to Table of Contents

The mail manager is responsible for organizing and distributing mail.

Compensation:

  1. Fall and Spring – 3 hours workshift credit per week.
  2. Summer – 3 hours workshift credit per week.

Duties:

  1. Must sort mail daily.
  2. Must keep a list of packages posted visibly.
  3. Must designate office hours when members can pick up their packages from the mail room.

Health Worker Back to Table of Contents

The Health Worker is responsible for providing some basic health services to the house.

Compensation:

  1. Fall and Spring – 5 hours workshift credit per week.
  2. Summer – 3 hours workshift credit per week.

Duties:

  1. Provide a well-stocked medicine cabinet that is open and accessible to the entire house. At a minimum should include everything for basic first aid (bandages, gauze, etc) as well as condoms & lubricant.
  2. Attend BSC trainings for first aid, CPR, medical self–care, peer counseling, and health education.
  3. Attend health worker meetings and alert the health worker coordinator and/or educator about specific needs or concerns of your house.
  4. Produce and post at least 1 original health tip per month.

House Historian Back to Table of Contents

The House Historian is responsible for documenting house activities and organizing them into meaningful formats for posterity. The House Historian will report to the Community Manager.

Compensation:

  1. Fall and Spring – 2 hours workshift credit per week.
  2. Summer – 2 hours workshift credit per week.

Duties:

  1. The House Historian will maintain a mural archive on the Cloyne server with dates murals were painted/other relevant mural information.
  2. Must make photo board by week 3 and update during second six-week session of summer.
  3. The House Historian will take photographs of events and maintain organized photo albums with relevant identifying information on the Cloyne servers, and a physical version at the Historian’s discretion.
  4. The House Historian will seek members’ consent before photographing, recording, or otherwise documenting names or images in historical documents.
  5. The House Historian will additionally compile a Cloyne History document for the House Website noting their semester of tenure’s relevant happenings.
  6. Maintain the contents of the house online services in conjunction with the Community Manager.

Librarian Back to Table of Contents

The librarian will report to the Community Manager. The Librarian is responsible for the overall excellence and cleanliness of the library area.

Compensation:

  1. Fall and Spring – 2 hours workshift credit per week.
  2. Summer – Librarian can be assigned as a workshift position if deemed necessary.

Duties:

  1. Maintain the House Library by keeping house books organized and accounted for.
  2. Maintain cleanliness of the library area, and maintain its ADA accessibility.
  3. Will acquire books and readers for the House Library as deemed appropriate and as they become available- particularly at the end of term.
  4. Oversee member House Improvement projects in the library.

Dungeon Master Back to Table of Contents

The Dungeon Master oversees the MakerSpace (or HackerSpace), gym, music room, and dark room.  They oversee these spaces, keeping everything organized, habitable, and keeping members knowledgeable about available resources in the basement.  

Compensation:

  1. Fall and Spring – 5 hours workshift credit per week.
  2. Summer – 3 hours workshift credit per week.

Duties:

  1. Meet with the WRMs and Maintenance Managers about the allocation of the spaces at the beginning of the semester.
  2. Teach people how to use equipment in the spaces safely.
  3. Help with general upkeep, and be a contact person.
  4. Organize workshops (with help of a community manager).
  5. Manage access to the spaces with spreadsheets (keys to music room and dark room). Keep track of date of key check out and return, as well as reason for getting a key (eg. storing an instrument).
  6. Oversee a Basement crew that helps with tasks such as the following:

Gym- Weekly wipe down of equipment, re-racking of weights, and removal of any items from the black and yellow caution lines. Take out trash and dishes, and re-fill hand sanitizer dispensers as needed.

Music room- Weekly wrap-up of cables (to be hung on back wall), and removal of dishes and trash.

Dark room- TBD by Fall 2017 manager.

Makerspace- TBD by Fall 2017 manager.  

F. Relationship Between Bylaws and House Policy Back to table of contents

  1. Any item of House policy that conflicts with House Bylaws, BSC Bylaws, or applicable state/federal laws is invalid.
  2. The House Policy has a certain purview, which is outlined in the section titles below.  Any change to these section titles must be added to the bylaws (and thus requires a supermajority vote at two separate councils).
  1. The section titles are as follows: House Website, Boarders, Guests, Move-ins, Move-outs, Room and Parking Assignments, Walls, Room Reservation Process for House Events, Home Improvement Hours, Common Space Furniture, Private Space, and Discussion Groups.
  1. Each item in the House Policy must be directly relevant to the section heading it is under.

G. Fees, Fines, and Deposits Back to table of contents

  1. A member may be uncooperative fined by any other member
  1. An uncooperative fine is a workshift or monetary fine that goes to the house account.  The fine may be levied by informing a house manager, community manager or house president of the fine, at which point they will inform the member who has been fined.
  1. The fine may be contested at council, where a simple majority vote of members present is required to reverse the fine.
  1. Members will be assessed a fee for replacement of lost keys and will be billed for failure to return key at the end of the contract period.
  1. $20 fee for lost house key
  2. $10 fee for room key

H. Severability Back to table of contents

  1. If an item of these bylaws or the house policy is in conflict with BSC policy, state, or federal law, that item alone is invalid and severed from the bylaws or house policy.

[a]This is here so the cloyne.org website has a link to the most recent version of the bylaws. It is redundant in this doc but should stay here so it is easy to export this doc to the website.